Peace United Church of Christ

Applications being sought for:  Bookkeeper
Part-time 20 hours per week

Applications must be postmarked by Friday, August 26, 2011

No phone calls please.

Send cover letter and resume to:
   Peace United Church of Christ
   ATTN:  HR Search Committee
   1111 N. 11th Avenue East
   Duluth, MN 55805

DESCRIPTION:  Bookkeeper for a church with a membership of 400 families.  Duties include maintaining accurate church financial records including managing checking and savings accounts and other special accounts; maintaining accurate employee records and perform payroll functions, including payroll taxes; and consulting with Church Council Treasurer and Senior Pastor regarding financial needs, problems and concerns.  Position works closely with the Senior Pastor and with the Church Council Treasurer to manage, update and keep accurate accounts of the church; prepare bills for payment, prepare payroll and submit tax reports.

RESPONSIBILITIES:

OFFERINGS/DEPOSITS:
  • Order offering envelopes each Fall for the following year
  • Re-number and organize envelopes for giving units as necessary
  • Enter/Set up annual pledge for all pledging units into database program
  • Enter offerings for all contributors weekly into database program
  • Set-up Electronic giving for those contributors who request it
  • Monitor and make changes as requested to all electronic giving accounts
  • Contact 1x per year all electronic givers who have ongoing offerings to inform them of options
  • Generate and mail quarterly statements to all pledging units.
  • Pick up deposit bag weekly from bank
  • Maintain and Schedule volunteers for Sunday Counting/Deposit
  • Maintain Excel spreadsheet for Sunday Counters

ACCOUNTS PAYABLE:
  • Organize and Prepare bills for payment
  • Keep accurate payment records for bills
  • Order check supplies and other bookkeeping supplies as needed
  • Prepare checks to be signed by Treasurer
  • Enter/Set-up all pledges for special funds (ie. Capital Fund drives)
  • Assist the Finance Committee with all aspects of setting up the Annual Budget each year
  • Prepare financial report and distribute to Coordinating Council each month

HUMAN RESOURCES/PAYROLL:
  • Assist the Human Resources Committee with Payroll Projection budget worksheets
  • Prepare Bi-weekly Payroll
  • Prepare and send Monthly Payroll Tax reports and payment
  • Prepare and send Quarterly Payroll Tax reports and payment
  • Prepare and send Year End Payroll and Employee Tax Statements
  • Prepare & send the UCC Salary Report for ministers annually
  • Set up and record new employee information
  • Give appropriate tax forms to new employees
  • Background check on new employees
  • Insurance applications for new employees as needed
  • Set up H.R.A. for eligible employees
  • Set up H.S.A. for eligible employees

OTHER FINANCIAL RELATED:
  • Prepare and send out receipts, as requested, for donations given to the church
  • Track all rental income from groups using the church
  • Prepare and send out invoices/receipts to groups renting the church as needed
  • Prepare and send invoices to the Daycare Center (Cornerstone) for dishwasher supplies
  • Prepare and send out water bill to Filozi on a quarterly basis (property committee to assist)
  • File Annual Business Renewal for Non-Profits – annually
  • Update signature forms with banks – annually (with new council members in June)
  • Prepare financial sections of UCC Yearbook reports - annually

OTHER MISCELLANEOUS
  • Meet with the Technology Committee as needed to provide input into technology/computer needs
  • Meet with the Building Use Committee to revise and update building use policies and fees
  • Monitor stamp and postcard supplies as well as bulk mail account and order as needed
  • Attend staff and other meetings as requested
  • Acquire continuing education as appropriate or needed

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Bookkeeping/Accounting knowledge
  • Payroll and Payroll Tax knowledge
  • Basic Math skills
  • Filing
  • Computerized Bookkeeping System (QuickBooks, and Excel) as well as Word Processing (MSWord)
  • Basic database knowledge
  • Ability to maintain confidentiality in financial and other matters of members of the congregation
  • Accurate record keeping ability
  • Basic knowledge of human resources
  • Communication skills
  • Flexibility
  • Strong organizational skills
  • Ability to multi-task